Data is rising everywhere
Every day, hour, minute and second, the amount of data is steadily rising in all organizations - regardless of industry and whether the organization is private or public. However, the increasing amount of data presents a number of challenges as even the biggest and best puzzle is worthless if there are pieces missing.
If, on the other hand, you are in control of all the pieces, then it makes sense to stop collecting. Similarly, data suddenly becomes priceless when organizations have a complete overview and insight of it, across all systems and sources. This process can be performed automatically with a digital assistant.
In the good old days
The risk of not complying with GDPR legislation is high and the rules are complicated. GDPR has radically changed our focus on data, especially personal data, and although the Nordic countries have always had sound data practices, practices have changed radically in recent years. We do not have to look far until we can see it was commonplace that both CPR and other personal data were part of mail correspondence or were stored on the desktop as an intermediary, meaning it was never properly archived. It was actually – with hand on the heart - probably the everyday life for many. Maybe it has never been the case with your own data practices, but what about your colleagues, or the mess that previous employees may have left behind? Quite unintentional of course.
The fact is that most organizations simply lack a complete overview. The reassurance that sufficient data has been cleaned backwards over time is hard to find. The same is the confidence that all processes and guidelines are adhered to across the entire organization.
Didn't you get your data completely cleaned up?
Imagine if someone or something was cleaning up your emails, your files and your IT systems. The clean up is so thorough that you no longer have to worry about GDPR being complied with. It can safeguard your organization against data leaks, fines and cover stories - and, most importantly, gives you the peace of mind you may lack when talking about GDPR compliance in your organization.
Just imagine being able to avoid going through the last 10-20 years of work and not having to open and close thousands of mails, cases, documents, etc.
If you and your colleagues have to perform the clean-up operation yourselves, you run the risk of making mistakes and missing important problematic issues in data; after all, we are only human. Added to this is the increased risk when we have to control our own work, and maybe even interpret the guidelines that are set out for us. Therefore, the first step of the task will not be completed as it will turn into a continually recurring event. This will mean you may never completely finish.
The reality, for most people, is that this work of cleaning up data, continuously, must be done in parallel with other tasks - which are value-adding and not just about cleaning and good data hygiene. So what if you had your own digital stain remover to do this work for you?
Adoxa - your digital assistant
Check out our two minute Adoxa video and gain insight into how your new digital assistant can scan, identify and present you with all the aspects of your organization's data that do not comply with GDPR, general good data security or your organization's unique data management requirements.
Adoxa ensures an effective data cleanup across all of your data sources and ensures you achieve the full value from your data.
Let someone else do the data cleaning
Formpipe has developed a solution that can make these familiar data sweeps a thing of the past. Adoxa is your digital assistant to ensure high data quality and GDPR compliance across all systems and data sources. Adoxa ensures effective cleaning of your organization’s existing data (including what you didn't know you had lying around) - and just like an effective robotic vacuum cleaner, will ensure that all data - now and in the future - meets the ongoing data requirements of your organization and society.
Adoxa scans, identifies and presents you with all aspects of your organization's data that do not comply with GDPR, general data security or your organization's specific data management requirements. Our software performs an efficient data cleanup across all of your data sources; Outlook, Office365, Teams, Sharepoint, file drives, ESDH system, etc. The solution contains a set of rules designed to keep track of compliance with GDPR and your individual data security and data ethics policies.
We know from our existing customers that there can be "sport" in finding new rules and practices that contribute to higher data security. But it is even more satisfying to see tasks disappear automatically from your desk. Then being able to enjoy seeing how data security is continuously improving in the organization, in the team, and in your own daily tasks.
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