Every year, Vinnova invests around SEK 3 billion in promoting innovation. Most of this money is distributed via calls for applications which allow companies, public stakeholders and other organisations to apply for funding. This means around 5,000 applications are received each year, of which about 30 per cent – 1,500 applications – are granted funding every year.

You do not need to be Einstein to work out that the projects applying for funding are pretty complex. Infrastructure and the transfer of protected data are absolutely crucial. There are more than 80 case officers at Vinnova who work together with external assessors and experts to decide which projects ought to receive funding. At the hub of this solution is Platina by Formpipe, which handles all cases received (or, in this case, applications).

“Our managers want to develop and administer solutions of various types. Using Platina as a basis and then adding custom functionality was the obvious choice to make,” says Magdalena Jenkinson, business developer at Vinnova.

“Our overall objective was to create an efficient, modern, digitised authority. We wanted to do away with unnecessary bottlenecks, manual errors and boring tasks, and we have largely been successful in this. By performing regular surveys and qualitative interviews with our customers, we are ensuring that things are proceeding in the right direction and that we have a firm foundation for our further development,” explains Magdalena.

Validations are one example of a proprietary function. Vinnova has defined limits for a maximum amount, start date and end date (to name but a few examples) for each call for applications. These are visualised by means of integrations, and an error message is displayed if an application is filled in that fails to match the criteria.